Privacy Policy & Data Protection
Our commitment to protecting your personal data and your rights under the General Data Protection Regulation (GDPR) • October 2026
Data Controller
The Organizing Committee of the «Active Syrians in Sweden» Conference. For questions regarding privacy and data protection: info@activesyrians.org.
1. Personal Data We Collect
We collect the personal and professional details that you voluntarily submit through the conference registration form. This includes: full name, email address, telephone number (if provided), city or municipality in Sweden, name of the organization or initiative, representational role, and a concise summary of your activities and thematic interests. We never request or process Swedish personal identity numbers (personnummer) or sensitive categories of personal data.
2. Purpose of Processing and Legal Basis
Your details are processed strictly for the following purposes: evaluating applications and selecting participants according to objective criteria; coordinating conference logistics, admissions, and venue directions; and preparing attendee name badges and rosters. The legal basis for this processing is Legitimate Interest to administer the conference safely, efficiently, and with high integrity. Where you voluntarily opt in to receive news about future partnerships, the legal basis is explicit Consent, which you can withdraw at any time.
3. Data Storage & Security
Application data is hosted exclusively within secure, encrypted databases (Cloudflare D1) located inside the European Union. Information is never stored in public source repositories or public content management systems. We never sell, rent, or transfer your information to commercial entities or third-party advertisers.
4. Data Retention Period
Information is retained only for the duration necessary to execute the conference, carry out outcome follow-ups, and compile evaluation reporting (up to a maximum of six months after the event date of 12 December 2026). Following this period, personal data is securely erased, with the exception of statutory compliance records or fully anonymized statistical summaries.
5. Your Rights Under GDPR
You maintain the right at any time to exercise your statutory rights: the right to access your stored records, the right to rectify inaccurate information, the right to erasure (the right to be forgotten), and the right to restrict or object to processing. To exercise any of these rights, please contact us directly via our designated privacy email.
Organizational Transparency Notice:
• Applicant information is never utilized for marketing without explicit, prior consent.
• Exact organizational details are finalized in cooperation with the conference committee.
• To exercise your GDPR rights or request deletion, please contact us directly via email.